Skip to main content
All CollectionsScheduling
Schedule Legend and Warnings
Schedule Legend and Warnings
Curtis Nash avatar
Written by Curtis Nash
Updated over a week ago

Schedule Legend and Warnings

Overview: View and understand schedule legends and warnings to ensure that employee availability and time-off requests are managed effectively on the Jolt Web Portal.

Prerequisites:

  • Admin Access Required: You must have at least one of the following admin roles:

    • Location Website Admin

    • Content Group Admin

    • Company Admin

Instructions:

1. Log into the Jolt Web Portal:

  • Open your web browser and log in to the Jolt Web Portal with your admin credentials.

2. Navigate to Scheduling:

  • Go to Scheduling and select Make Schedule.

Viewing the Schedule Legend:

1. Access the Legend:

  • Click on Legend to view the various background colors used in the schedule and their meanings.

2. Understand the Color Codes:

  • Preferred Work Hours (Green):

    • Displays in green.

    • This is informational only and does not require admin approval.

    • You can disable this feature in Scheduling Settings if needed.

  • Pending Approval (Yellow):

    • Displays in yellow.

    • Represents Unavailable and Time Off requests that have not yet been approved.

  • Unavailable Requests (Orange):

    • Displays in orange.

    • Warnings will appear if you try to schedule an employee during these times.

    • Scheduling is still possible but will include a warning.

  • Time Off Requests (Red):

    • Displays in red.

    • Indicates scheduled time off.

Viewing Schedule Warnings:

1. Identify Shift Warnings:

  • Look for a triangle icon on the shift.

    • This icon indicates issues such as overlapping time off or overlapping shifts.

2. Check for Edited Shifts:

  • Shifts that have been edited since the schedule was published will be flagged.

3. Monitor Exceeded Hours:

  • If an employee has exceeded their allowed hours per week, the Hours box will be marked in red.


FAQ

Q: What roles are needed to view schedule legends and warnings?

A: You need to be a Location Website Admin, Content Group Admin, or Company Admin.

Q: How do I view the schedule legend?

A: Click on Legend in the Scheduling section to see the color codes and their meanings.

Q: What do the colors in the schedule represent?

A: Colors indicate different statuses such as preferred work hours, pending approvals, unavailable requests, and time off.

Q: What should I do if I see a warning icon on a shift?

A: Check for overlapping time off or shifts and review any other issues indicated by the warning.

Q: How can I manage employee hours effectively?

A: Monitor the Hours box for any red marks indicating that employees have exceeded their allowed hours per week.

Did this answer your question?